As an event manager and/or planner, you are required to wear more hats than almost anyone else. But fear not! there are lots of products and services out there to help you out. From seminars, conferences, tradeshows, parties, and large meetings, event management solutions are here to make your job easier. Here are some event management solutions available in the market today.

Venue Booking and Room Scheduling

This is an essential tool for large and complex events that require multiple venues or rooms. This allows an event manager to ensure that all venues have been booked and have been paid accordingly.

Event Marketing

Most marketing solution for events provide a simple way to build a website used for promoting the event. The website then can function as lead capture or sales tool depending on your setup and other solutions that you have. A CRM may also function in the background that assists in sending out follow-up messages through direct mail, email, and even mobile messages.

Registration, Ticketing, and Sales

Online registration, and ticket sales is quickly becoming the norm in the industry. This can either be stand-alone solution or integrated with a CRM and a payment processor. There are lots of online providers that offer this solution, so do some research and find the provider that provides the features that you need for the best price.

Resources Management

Resource management can either be a comprehensive or specialized solution. Most resource management solutions provide a tool for managing suppliers, manpower, inventory and supplies. This can then be deployed over a network or online so that other departments and even suppliers can access the software allowing them to act independently from the event manager.

Some solutions may even provide a document management system. This allows anyone on the management team to store files, videos, audios, and correspondences, for quick access at a later time.

Surveys and Audience Response Systems

A survey system will allow you to send questionnaires to attendees during or after the event to gather critical feedback. This can also be used prior to the event by speakers to tailor-fit their presentations for the attendees. Audience response systems can also be used during the event to incite better audience participation and interaction between the audience and presenters.

Budgeting, Finance and Accounting

Having a financial system in place for your event is vital for ensuring that you stay within budget and for determining the profitability of the event. Basic finance and accounting solution will let you keep track of expenses and sales. Advanced solutions provide integration with other features such as CRM, inventory management and sales.

Bringing it all together –Integrated Solutions

Integrated solutions just work better and provide a significant boost in productivity. Gone are the days when you need multiple solutions to support you with the different roles that you play. Solutions providers are aware of this fact and are designing their products and software to work with other tools on the market. There are even providers that are offering multiple solutions packaged into one comprehensive solution.

Check out our list of recommended solutions on the side. We'll be adding more reviews and guides here in the near future.

Popular Event Management Solutions Providers

Here are a few well known companies that provide solutions to event management professionals:

1. Ungerboeck Event Management Software

Ungerboeck has been around for over 25 years now and they specialize in providing a comprehensive, and integrated solutions specifcially for the events industry.

They have different products targeting specialized segments in the market (destinations and attractions, event organizers, conferences and seminars, meeting planners, and venue managers). Their event management software can have as much as 30 modules (or less depending on your needs) all in a single software package.

 

2.EventBrite

Eventbrite is known specifically for event websites, online registrations, and ticket sales. They offer an easy to use tools for creating a website geared more towards the general public and small scale event organizers. Nonetheless, their toolset have been used to organize large events.

 

3. Cvent

Cvent caters specifically to meeting planners, and corporate clients with in-house events team. They focus on offering four tools at the moment: online event management platform, supplier directory and REP tool, strategic management tool for meetings, and web surveys.